Vehicle Consideration
ownership, tax, maintenance, insurance, pickup and drop off locations, storage, transport, damage, scheduling ,backup plan, rules and regulationspro & cons of having several vehicles in vehicle sharing
airport_shuttle Automotive / Vehicle event Time Share house Big Purchase
If you are considering the former option, you can refer to our Big Purchase Consideration guide. For the latter option, please continue reading our guide below.
Starting a vehicle time sharing arrangement with friends can be a great way to save money and enjoy the benefits of vehicle ownership without the full cost, as costs like insurance, property tax and acquisition are divided among participants, making it more affordable for each person.
The most common vehicle shared is a car, but this arrangement can extend to various types of vehicles, ranging from bicycles and trucks to boats, ships, and even planes.
Ownership:
Establishing clear ownership guidelines can help prevent misunderstandings, conflicts, and potential legal issues.
More on Type of OwnershipLegal considerations:
Consider consulting with a lawyer or formalizing the agreement in writing before entering into a time share agreement with friends. This will help ensure that all parties are protected legally and that the agreement is legally binding.
More on Boilerplate AgreementVehicle Type:
Take into account the vehicle's intended use. If it will be used for long-distance driving, consider investing in a fuel-efficient, hybrid or electric vehicle. For backup purposes, opt for a more reliable car.Road-side Assistance:
Consider obtaining road-side assistance membership that can provide coverage for everyone in the group.Ongoing Cost:
It is important to establish a plan for sharing costs and expenses associated with the vehicle. This may include fuel costs, property tax, and storage fees.Maintenance and repair:
Who will be responsible for maintaining and repairing the vehicle? It is important to establish a plan for regular maintenance and repair costs, as well as a plan for unexpected repairs or breakdowns.Insurance and liability:
The cost of the policy is typically divided among the sharers based on factors such as age and driving history. Participants who may have higher costs due to age or driving violations will contribute proportionally to ensure fair sharing of expenses. Additionally, if a participant causes insurance costs to increase during the sharing period, they may be responsible for covering the additional expenses.
Consider having proper insurance coverage for the vehicle and for each driver who will be using it. Liability and insurance requirements can vary depending on the type of vehicle and the location.
When multiple drivers share the same car, you typically need a specialized insurance policy known as a named driver insurance policy. This type of insurance provides coverage for multiple individuals who will be driving the car.Damage:
Determine what will happen if the vehicle is damaged while in use. Will everyone be responsible for their own damages or will there be a shared insurance policy for the vehicle? In case of using insurance, the increase in insurance costs resulting from damage may be paid by the individual who caused the harm.Usage Limit:
Participants in the vehicle group may have diverse requirements, such as daily long-distance driving for one person and needing a backup vehicle for another. To ensure fairness, consider establishing a mileage limit for each use and define penalties for exceeding the limit. Address the situation if a participant consistently returns the vehicle late or displays negligence. Consider implementing stricter penalties or limitations on their future use of the shared vehicle.Penalty:
Define penalties or consequences for delays beyond the agreed-upon return time. This could include a late fee or a system to make up for the missed time in subsequent uses of the vehicle.Pickup and drop off locations (for cars):
It is important to establish pickup and drop off locations that are convenient for everyone, this may mean determining a central location for pickup and drop off, or designating parking spots for the vehicle.Storage (for boats):
Determine where the boat will be stored during the winter months when it's not in use. Will it be stored in a marina or a personal garage? What are the associated costs?Transport (for boats):
Consider how the boat will be transported from storage to the water. Will it be towed or will a professional boat transporter be hired? Who will be responsible for the associated costs?Harbor fees (for boats):
Determine if there will be any associated harbor or docking fees for the boat when it's in use. Who will be responsible for paying these fees?Scheduling and usage:
It is important to establish a system for scheduling and usage of the vehicle to ensure fair and equal access for all participants. This may involve setting up a calendar or reservation system, or establishing a set schedule for usage.
More on Co-owner SchedulingHave a Backup Plan:
Have a backup plan in case of unexpected issues, such as mechanical problems or scheduling conflicts. Determine how alternative transportation options will be handled, such as renting a vehicle, having multiple vehicles, or using public transportation.Rules and regulations:
It is important to establish rules and regulations for the vehicle time sharing arrangement. This may include rules for pets, cleanliness, smoking or drinking in the vehicle, and expectations for safe and responsible driving.Determine the Optimal Number of Vehicles:
Determining the optimal number of vehicles for the group is important to avoid excess costs and ensure that everyone has access to the transportation they need. Consider factors such as the size of the group, the frequency of use, and the types of vehicles needed.
By carefully considering these factors and establishing clear guidelines, starting a vehicle time sharing arrangement with friends can be a successful and rewarding experience.
Having several vehicles in a vehicle-sharing group can be beneficial in many ways.
Pros:- Increased availability:
With multiple vehicles, there's a greater chance that one will be available when needed. - Flexibility:
Members can choose the vehicle that best suits their needs, whether it's a small car for city driving or a larger one for longer trips. - Reduced wear and tear:
Sharing the driving among multiple vehicles means that each vehicle will experience less wear and tear, reducing the need for maintenance and repairs. - Lower costs:
Members can split the cost of buying and maintaining multiple vehicles, making it more affordable for everyone.
- Increased complexity:
Managing multiple vehicles can be more complicated than managing a single vehicle. It may require more coordination and communication among members. - Increased cost:
Buying and maintaining multiple vehicles can be more expensive than just having one. - More responsibility:
Each vehicle will require someone to take care of it, which means more responsibility for members. This can include cleaning, maintenance, and repairs.
Tips for creating Vehicle Group Buying or Group Sharing:
Description
It's crucial to provide comprehensive financial considerations to potential participants. Besides the cost of the vehicle, make sure to include important information about insurance, maintenance cost, property tax and sales tax associated with owning the vehicle. Clarify ownership details and outline the scheduling process for using the vehicle.Participant
Choose who can join your group buying or group sharing: Friend limits participation to your close friends for a more familiar experience, while Friends of Friends expands to include your friends' connections for helping reach the minimum requirement faster.Approval
Consider using Approve Manually to vet participants and ensure that they are a better fit for your criteria, such as being trustworthy or having similar cleanliness or pet policies as you.Tier
However, when the deal involves multiple vehicles, the more appropriate trigger is the Count trigger. The tiers can be set based on the number of people who join, with higher tiers indicating the purchase of more vehicles for sharing. In this case, the tier prices can remain the same for all the vehicles in the shared fleet. Make sure to clearly spell out the information about the tier and the number of vehicles in the Deal's description for transparency and clarity. Purchasing the same brand and model for multiple vehicles is recommended, as it simplifies scheduling. If different vehicle types are desired, specify each model for each tier achievement in the Deal's description.
In most cases, vehicle sharing is done for a single vehicle, and tier pricing can be used to make the sharing price more affordable as more people share the same vehicle. As the number of people sharing one vehicle increases, the flexibility of scheduling may decrease and therefore the cost of reservation should be reduced accordingly.Deposit
It is recommended to use 10-20% deposit to ensure commitment from participants. Keep in mind that this deposit will be forfeited if a participant cancels after the reservation is allocated.
Once the Deal is successful, the remaining payment will be considered debt owed to the organizer, and participants will need to fulfill this payment at a later agreed-upon point in time.Note to Participant
Write a description of how the vehicle will be transferred between participants. It specifies whether the vehicle will remain in the same location for each participant to pick up and drop off, or if it will be transferred to the next participant based on the location of the last person who used it. This information is important for participants to know so they can plan accordingly and make necessary arrangements for picking up and dropping off the vehicle.